SharePoint Online for Power Users

 

Course Details

  • Course Type: Power User User
  • Duration: 4 days
  • Price: £
  • Residential: £
    (UK midlands only)

Course Dates (click date to select)

     
  Location Jul Aug Sep Oct Nov Dec Venues  
  UK Midlands 11th     23rd     Midlands
Ullesthorpe
 
  UK London             London
Aldgate East
 
  US Washington DC            
Washington DC
Fairfax
 
     

Terms & Conditions

 

 

PDFOverview

This course delivers the complete site owner story from start to finish in an engaging and practical way to ensure you have the confidence to plan and create new sites or manage your existing sites in SharePoint Online. Your goal is to learn how to make SharePoint online relevant to your team by using a sites functionality to help you share information and collaborate with your colleagues. During the class you will also learn best practices and ‘what not to do’ as you watch live, interactive demonstrations and put theory into practise with hands on exercises in SharePoint Online.


Module List

Module 1

An Introduction to SharePoint Online

Module 2

Creating Sites

Module 3

Creating and Managing Web Pages

Module 4

Defining Business Information and Retention

Module 5

Adding and Configuring Apps

Module 6

Building Processes with Workflow

Module 7

Customising Security

Module 8

Communicating with Social Tools

Module 9

Working with Search

Module 1: An Introduction to SharePoint Online

Let’s get started with SharePoint online by letting you know about its fantastic selection of features. We will demonstrate popular uses of SharePoint Online to manage and share content, create engaging web page, automate business processes and make good business decisions with Business intelligence.
We will also discuss who will be the typical users in our sites and the role of the site collection administrator. Site Owners are trusted with functionality that in other business systems would normally only be available to developers. As a new Site Owner we’re sure that you will be amazed with the potential that SharePoint Online has to offer an end user.
You will also learn how using SharePoint Online is different.

Topics Covered

An Overview of SharePoint Online

Roles in SharePoint

Central Repository for Information

Site Visitors

Web Content Management

Site Members

Team Collaboration

Site Owners

Search

Site Collection Administrator

Social Computing

Office 365 Admin

Workflows

Security Trimming

Business Intelligence

 

Module 2: Creating Sites

Whether you are managing existing sites or you have not yet started, we will complement your current situation by discussing site hierarchy and planning your SharePoint sites. This will allow you to understand existing sites that other people have created as well as making good decisions when building new sites.
As a site owner you will be presented with a selection of site templates. You will use a variety of popular site templates to develop an enhanced understanding of each sites function and appropriate use. Once your site is ready, we will then change the look and feel of your site. You can even try applying your business brand to your test site. We will also build our navigation bar, a simple but powerful way to help users move between websites.

Topics Covered

An Introduction to Site Topology

Navigating SharePoint Sites

When to Create a Site and Where?

Applying Custom Themes to a Site

How to Create a New Site

Building the Site Navigation Bar

Site Templates

Deleting Sites

       Team Sites

Recovering Deleted Sites

       Project Sites

 

       Blog Sites

 

       Community Sites

 

       Publishing Sites

 

 

Module 3: Creating and Managing Web Pages

SharePoint boasts a rich selection of ways to build web pages. You will learn how to update the home page of your SharePoint site with text, links, images, videos and web parts. We will also show you best practices when creating multiple pages and linking them together. In most site templates, creating and managing web pages is a simple, fast and rewarding way to present essential information and apps.
SharePoint can also be used as an Intranet for internal news. Due to the high visibility of these web sites, it is common to place more control over the release of new web pages or updates to existing pages. For this reason, SharePoint has Publishing Sites.

Topics Covered

Introducing Wiki Pages

Introducing the Publishing Site

Adding Wiki Pages

Create and Edit Publishing Pages

Adding Rich Content to Wiki Pages

Using Page Layouts

Promoted Links

Web Page Metadata

Adding and Modifying Web Parts

Site Collection Images

Deleting Wiki Pages

Renditions

 

Reusable Content

 

Web Page Approval

 

Scheduling Pages

 

Module 4: Defining Business Information & Retention

Traditionally teams make use of file templates or manual processes to ensure information is collected and retained correctly. In this module we will help your team establish reusable file templates and automate business processes. An example of this would be removing old unwanted content from your site automatically.
To achieve this you will learn about a variety of SharePoint features including content types, policies and in-place records management.

Topics Covered

Managed Metadata Service

Information Management Policies

An Introduction to Content Types

The Records Center

Create & Manage Content Types

The Content Organizer

Content Type Settings

Document IDs

Using Content Types in Apps

In Place Records Management

The Content Type Hub

 

Deploying Content Types

 


Module 5: Adding and Configuring Apps

Apps are required to store information such as events, contacts and files in a site. SharePoint provides a selection of apps for different scenarios, all with the option to be customised for a specific business requirement. Apps can be broken down into Lists, Libraries and Market Place Apps.
SharePoint lists serve as the structure for calendars, discussion boards, contacts, and tasks. This module explains the concept of lists, and then reviews popular options.
A document library is a location on a site where you can create, collect, update, and share files including Word, Excel, PowerPoint and PDF. We will show you the benefits of using a library and teach you how best to work with files in a library.
An introduction to on premises and SharePoint Marketplace apps is provided to show how to extend site functionality beyond what Microsoft has provided in the SharePoint Online platform.
Finally, this module provides an essential overview of the Microsoft products which are most commonly used in conjunction with SharePoint Online and discusses the advantages of each program when combined with SharePoint.

Topics Covered

Adding List & Library Apps

Popular List & Library Templates

Managing List & Library Settings

Add, Modify, Upload, and Delete Content in Apps

Create and Manage App Columns

Adding Site Columns

Sort and Filter Content

Create and Manage Public Views

Personal Views

Working with Document Sets

Using Alerts in Apps

Creating App Templates

Office 2016 Integration with
SharePoint Apps*

On Premises Apps

SharePoint Marketplace Apps

 

*Office Integration

Integration with Microsoft Office

SharePoint Designer 2013

Co-Authoring

InfoPath Designer 2013

Outlook 2016

OneDrive for Business

Module 6: Building Processes with Workflows

Workflows are a powerful efficiency tool which can be used to organise and track process driven tasks including approval processes. Workflows will be demonstrated using real world examples. You will be given the opportunity to build workflows and review workflow progress. Also covered is an introduction to Microsoft SharePoint Designer 2013 and third party workflow tools.

Topics Covered

An Introduction to Workflows

Adding Workflows

Workflow Scenarios

Removing Workflows

Creating Workflows

Third Party Workflow Tools

Configuring Workflow Settings

 

 

Module 7: Customising Security

Security is an important element of any site. You will see instructor-led demonstrations of the best practises for adding and removing colleagues from your site and defining their level of access. As a site owner, you can customise permission levels. This means that you can create levels of access that are aligned with the responsibilities of your sites users. An example of this would be allowing a group of users the ability to upload content but not delete content.
You will also see how to use the Share button to quickly share documents with external users.

Topics Covered

An Introduction to Security

Creating SharePoint Groups

Access Requests

How Inheriting Security Works

Share Sites and Files

Securing Apps, Folders, Files/Items

Approving Access Requests

Managed Metadata Security

Creating Permission Levels

OneDrive Security


 

Module 8: Communicating with Social Tools

This module covers a new and evolving culture change in the way that we work with business information. Social features are an engaging way for users to collaborate. The variety of social tools available to you is overwhelming. You will learn the differences between each of these tools and when to use them.

Topics Covered

An Introduction to Social Tools

Community Sites

Updating your Profile

Community Portal

Blog Sites

Skype for Business

Newsfeeds

 

 

Module 9: Working with Search

SharePoint provides the ability to store vast amounts of content in a variety of locations. This module covers a set of tools which help you to efficiently locate the information you need.

Topics Covered

Searching in SharePoint Online

How Search Works

Refinements

Promoted Results

Search Criteria

Search Web Parts

People Search

How Can Search be Customised?

 


Your Learning Roadmap: What Next?

If you have completed this class or you have equivalent knowledge, we recommend looking at our course outlines for the following classes to enhance your knowledge:
SharePoint Power Users

  • SharePoint Site Collection Administrator
  • SharePoint Designer
  • InfoPath
  • Nintex Workflow
  • Nintex Forms
  • LiveTiles
  • Power BI

SharePoint Farm Administrators

  • Core Skills for Server Administrators
  • Advanced Infrastructure
  • Office 365 Identities and Services

SharePoint Developers

  • Developer Track

For additional courses or more information on the above visit:
http://www.combined-knowledge.com and click on Find a Training Course.